HeroAI
01 / 08
AI inbox automation for property teams

Your property inbox,
handled.

Trained the way you train a new employee, Hero takes on your team's most time-consuming work and delivers faster, higher-quality responses.

Leasing inbox Hero active

Guest wifi in the lobby

Thread · 2
Resident · Unit 3F 9:42 AM
What's the wifi password in the lobby? Working from down here today.
Reading message Resident confirmed · Unit 3F Building info checked
Hero · [email protected] 9:44 AM
Hi, the common area network is Marlowe-Guest and the password is on the card at the front desk, refreshed monthly. It covers the lobby, courtyard, and both lounges. No login needed beyond the password.
✓  Sent · Answered by Hero · 2 min
The problem

Too much payroll is tied up in managing an inbox.

Property teams are spending some of their most valuable—and expensive—human capacity answering emails.

9.4 hrs
Average email response time before Hero
1,500+ hrs
Spent handling communication and inbox work per employee annually
2.3x
Satisfied residents are more likely to renew, with responsiveness as a key driver of satisfaction
The operating reality
Repetitive communication pulls teams from higher-value work
Instead of resident experience, leasing, retention, and proactive operations.
Response quality varies by person and workload
Communication depends on who is working, how busy they are, and whether they know the answer.
Shared inboxes make ownership unclear
Messages get opened, forgotten, or missed.
Leadership sees issues only after they escalate
Problems surface as complaints, bad reviews, missed renewals, or escalations.
The solution

Hero takes the inbox off your onsite teams.

Trained the same way you train a new employee, Hero learns each property's knowledge, workflows, and communication style—then handles the repetitive inbox work end to end.

01
Learns your property
Leases, policies, FAQs, workflows, historical emails, and team tone.
02
Handles the repetitive work
Answers common questions, follows up, routes conversations, and creates tasks.
03
Responds faster and more consistently
Uses approved property knowledge to deliver high-quality responses in minutes.
04
Knows when your team is needed
Escalates sensitive, unclear, or high-touch situations instead of forcing an answer.
Measured on live property inboxes

The numbers a new hire could never match.

91.8%
of conversations Hero took action on
<3 min
average response time on Hero-sent replies
99.5%
faster than the pre-Hero baseline on the same inboxes
$50K+
in employee capacity unlocked annually
Reached people while you were closed
40%
of Hero's replies reached residents and prospects while your office was closed
Sent outside office hours or on weekends40%

Residents and prospects heard back overnight and on weekends without waiting for your team.

Response time on the same inboxes
Before Hero
9.4 hrs
Hero-sent replies
<3 min

Bars drawn to scale; three minutes is roughly 0.5% of 9.4 hours. The response-time figure applies to Hero-sent replies. Messages Hero escalates follow your team's own pace, with full context already attached.

Taking action includes conversations Hero answered outright, triaged, or handled alongside your team, so a share of them still involve team follow-up. Metrics based on live deployments across active properties. Capacity calculations assume a 40-hour work week, $70K average salary, and ~80% of time spent on communication and inbox-driven work. Results may vary by portfolio and configuration.

Hero in action

See what happens when Hero joins the team.

Resident
"When I click the link, I get the attached error message."
HeroAI · Auto-sent

Hi Jordan,

Thanks for sending the screenshot. It looks like the DocuSign link is showing a Resource Token Authentication Error, which usually means the signing link has expired or is no longer valid.

You can try using the alternate signing method from the original email by going to DocuSign › Access Documents and entering the security code included in the message.

If that still does not work, I will flag this for our team to resend the guarantor form or send you a new signing link.

Thanks!

ResidentResolved
"That worked. Thanks."
Resolved without the onsite team touching the thread.
Hero in action · continued
Resident
"Hello Village West Team! I am moving out soon, can you email me the moving out procedure? I'm guessing you guys have a template for it. Thanks!"
HeroAI · Auto-sent

Hi Jordan,

Absolutely. I've flagged this for our team to email you the official move-out procedure and any required next steps. If you'd like, you can also reply with your expected move-out date so they can make sure the instructions match your timeline.

Resident
"Thanks for the quick reply! Around May 10th week would be the time. Thanks!"
HeroAI · Auto-sent

Thanks, Jordan. I've noted that you're aiming for around the week of May 10 and flagged that timing for our team. They'll send the official move-out procedure and any next steps based on that timeline. If your date changes, just reply here and let us know.

Hero handles the conversation and brings your team in only when they're actually needed.
The data advantage

Hero turns daily operations into compounding intelligence.

Hero continuously turns live property communication into structured, reusable knowledge—building a proprietary operating layer that compounds over time.

Live portfolio-wide knowledge
Creates a continuously evolving source of operating knowledge across your properties.
Every email becomes an asset
Day-to-day communication creates structured, reusable knowledge instead of disappearing into an inbox.
Always up to date
Hero captures changes as they happen, so operating knowledge reflects how your teams are actually operating today.
Knowledge compounds over time
Each verified answer expands what Hero knows—and what it can handle independently going forward.

The longer Hero operates alongside your team, the richer your property data becomes—and the less your team has to handle manually.

Your team has better things to do than manage an inbox.

Hero handles the repetitive communication, captures the knowledge behind it, and gives your onsite teams more time to focus on residents, leasing, retention, and operations.

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